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By moutzouris |
This is going to make me look like a complete geek, but here we go...
In January I starting using
Remember the milk (RTM) to help me get more organised. More specifically I'm using it to adopt the
Getting things done (GTD) system (which I might blog about some other time when I've finished the book (!), but thanks to
ffolliet for getting me into it). But after a useful, albeit brief, meeting yesterday with
Jo Badge and
Gareth Johnson I thought I'd note down how I'm using RTM.
Getting things done involves 5 stages
- Collect
- Process
- Organize
- Review
- Do
...and remember the milk (RTM) is helping me with all of them. I needed something that was useable for both a PC and an iPod Touch and allowed offline access. Most of what follows aren't my ideas, but things I've found from various RTM forums (especially this one on a
GTD set up and this one on
useful searches). So this is just a record of the technical stuff (it's a bit dull, but if you're interested read on).
Lists
I just have two regular lists; inbox and processed (which I call '|' so it takes up the least room on the tabs)
Tags
Most of my tags I give a prefix so they are appropriately grouped.
Context
My context tags I prefix with c_ (I tried @_ but I didn't fint that as intuative). So context tags are things like:
- c_office
- c_phone
- c_email
- c_web
- c_home
- c_errand
So you can see I use the sytem for home stuff as well as work stuff - which I didn't think I'd like but actually I do.
Status
Status tags I prefix with s_ and I have just the standard four:
- s_deferred
- s_nextaction
- s_someday
- s_waiting
Projects
Project tags I prefix with p_ (I bet you're beginning to see a pattern here!) and so are things like:
- p_lts2010
- p_tutorials
- p_itpeersupport
These will be fairly meaningless to you but are very specific to me - and I have loads of them because GTD defines a project as something with more than one action.
Reference
Reference tags I prefix with r_ and are things like:
- r_itswg
- r_plone
- r_homegroup
- r_itpeersupport (a lot of my reference tags link to projects)
Zzz
This helps create the tickler file and are a means of setting how many days before the action needs doing you want a reminder (days, weeks, months).
- zzz_1d
- zzz_2d
- zzz_3d
- zzz_1w
- zzz_2w
- zzz_1m
Smart lists
Because I have smart lists I only need 2 manual lists. The search code for my smart lists is as follows.
Next actions
tag:s_nextaction
Tickler
NOT(due:never OR due:today) AND NOT (list:zzz)
Waiting
tag:s_waiting
ZZZ ( a bit of a monster)
(tag:zzz AND dueAfter:now) OR (tag:zzz1d AND dueAfter:"1 day of now") OR (tag:zzz2d AND dueAfter:"2 days of now") OR (tag:zzz3d AND dueAfter:"3 days of now") OR (tag:zzz4d AND dueAfter:"4 days of now") OR (tag:zzz5d AND dueAfter:"5 days of now") OR (tag:zzz1w AND dueAfter:"1 week of now") OR (tag:zzz2w AND dueAfter:"2 weeks of now") OR (tag:zzz1m AND dueAfter:"1 month of now")
Tonight
I also have a smart list for things I need to do tonight (if I feel like it!).
dueBefore:today OR due:today AND tag:c_home
It's not a perfect system, but it is a system - and it's working well for me. I'm feeling more on top of things and less hassled. Do you have a system? Do you need one? What do you think?